The Registrar Company

TRC Confidentiality Policy

TRC Confidentiality Policy

  1. Responsibility
    1. TRC Management is responsible for ensuring that the following personnel have signed Confidentiality Agreements on file: TRC personnel, Auditors, Board of Directors, Advisory Board members, Committee members, and any/all TRC Associates.
    2. Personnel involved in TRC Operations are responsible for requesting signed Confidentiality Agreements from the above.
  2. Procedure
    1. TRC, through legally enforceable commitments, ensures that all information about the client obtained during the performance of certification activities (at all levels of its structure, including committees and external bodies or individuals acting on its behalf) remains confidential.
    2. Information about TRC clients will not be provided to any party without written consent. This does not include providing information to 3rd parties, such as accreditation bodies (ANAB, etc.) or sector specific organizations which require sharing of information regarding certified companies as part of the certification scheme.
      1. Information about the client from sources other than the client, are treated as confidential.
    3. TRC informs the client, in advance, of the information requested by other bodies, as well as information it intends to place in the public domain. All other information (except for what is made publicly available by the client) is considered proprietary and is regarded as confidential.
  3. Records
    1. Records shall be maintained in accordance with Quality System Procedure 16-01.