The Registrar Company

TRC Impartiality Policy

TRC Impartiality Policy

  1. Purpose
    1. The purpose of this procedure is to provide a method by which TRC manages impartiality and conflict of interest in providing certification services. As an accredited certification body, TRC fully understands the importance of maintaining impartiality in providing management system certification services to its clients. TRC’s top management are committed to ensuring the impartiality of its certification services, the adherence to procedures for maintaining independence and objectivity, and the pro-active management of any threat of actual or perceived conflicts of interest affecting certifications. TRC’s impartiality is monitored by a dedicated committee that assures impartiality of its certification services.
    2. TRC shall not provide certification when a relationship poses an unacceptable threat to impartiality.
  2. Responsibility and Authority
    1. VP of Accreditation has overall authority and responsibility for ensuring impartiality.
    2. TRC Management has the responsibility to analyze and document perceived or potential areas that could impact impartiality or conflict of interest and ensure that decisions approved by the Advisory Board (AB) are carried out.
    3. The Advisory Board has the responsibility to review decisions or oversight provided by Management.
  3. Definition
    1. Conflict of Interest – Any interest of an individual, their family, or trust, in an organization which may affect an individual’s ability to objectively perform evaluations of or render decisions concerning an organization. Their interest may be financial (other than less than 1% stock ownership in a publicly traded company), employee/employer relationship, a consultant/client relationship, a teacher/client relationship, conducting of internal audits for clients or any other relationship which may be perceived as a conflict of interest. Such relationships that have been terminated for more than two years may be excluded.
  4. Procedure
    1. In accordance with ANAB Rule 11, the requirements for safeguarding impartiality are applied at three levels: the structure and operation of TRC, personnel (including employees, contractors, and subcontractors), and relationships with other bodies.
    2. TRC Management will review potential conflicts of interest or impacts to impartiality during the Management Review which is conducted once per calendar year; the review shall also identify any financial risks. Any perceived or actual conflict of interest identified shall be maintained.
    3. The AB shall review the Management Review decisions.
    4. AB members shall not be involved in any evaluation or decision to grant or withhold certification of an organization, or hear appeals from an organization in which that member has a conflict of interest.
    5. Auditors shall notify TRC Operations of any perceived or actual conflict of interest by submitting and maintaining a Record of Conflict of Interest Form, listing the organizations, type of interest, and latest activity date.
    6. TRC Scheduling shall assure that the auditors involved in a potential job assignment have no conflict of interest with the organization. Auditors having an interest in the organization shall not be assigned audit duties with that organization and are expected to notify TRC Operations of any potential conflict.
  5. Records
    1. Records shall be maintained in accordance with Quality System Procedure 16-01.